Learn about kinds of letter. Correspondence is a skill that many acquire by practice. We often have to write to others for different reasons, including to extend our regards, to conduct business and to apply for a job. Even if the world has gone digital and electronic mail is now the more preferred method of correspondence, knowing about the different kinds of letter can be advantageous to everyone.
Here are some of the different kinds of letter we all need to write at some point in our lives.
Informal Letters – These kinds of letter are sent to people we know and people who know us. The tone of the whole letter is informal, starting with a salutation with can be the name or nickname of the receiver, and ending with a closing statement that sums up the feelings of the individual writing it. Examples of these letters are those written on made-for-you greeting cards where you only need to put in your greeting, as well as your closing and signature. Thank you letters, which are sent after a wedding, are also included in this category.
Business Letters – Business correspondence is the most formal among the different kinds of letter, usually with a letterhead stating the name of the company, and a specific structure of the body of the letter. Before the opening or greeting, the address and the name of the receiver are written or typed in. Closing statements for business letters also need to be formal.
Business Thank You Letters – While informal in terms of the message, the structure of this letter is the same as any business letter. These are usually sent after the other party has complied with a request or has awarded something to the writer of the letter.
Academic Recommendation Letters – These kinds of letter are written by school authorities for the purpose of helping a student get into the tertiary school of his or her choice. The content includes a list of the achievements of the student in question, as well as the feelings of the school authority about the student’s capacity to excel in his or her future.
Job Application Letters – These kinds of letter are as formal as business letters. But most experts tell new job seekers to add a touch of informality to their job application letters for the reader (usually the human resource manager) to become more interested in reading the rest of the letter, as well as the applicant’s complete resume and other attachments. This classification includes cover letters.
Job Offers – Job offers may come in the form of a letter inviting the applicant to come to the company to start training.
Inquiry Letters – Inquiry letters are almost always formal in nature, especially if you are inquiring about a job position, information contained in an advertisement or some other matter from an entity that is not familiar to you. Most organizations receive and handle these letters accordingly, either by replying directly to the sender or by sending out a public response to the inquiry. Inquiry letters must contain the phone number or address of the sender so that the receiver can send a reply or call the person directly.